Hayden answers after-hours emergency HVAC calls, dispatches your trucks, and captures payment authorization — every call, every time. HVAC scheduling software that does the work of a full-time dispatcher at $997/month. Live in 7 days. 30-day money-back guarantee.
We text you the live demo line. Call any time, 24/7. No credit card. No scheduling. Hayden answers like she's been at your front desk for 3 years.
You'll get a text within 30 seconds with the demo line. Call any time — Hayden is on standby.
Skip the demo video. Call the number below at 2am if you want. Throw a fake "no heat" emergency at Hayden. He'll triage it, slot it into the right dispatch window, and capture payment authorization before he hangs up.
Call the line. Tell him you saw this page and want a stress test. Pretend you're a homeowner with no AC in July. He'll qualify the emergency, schedule the dispatch window, capture credit card pre-auth for the trip fee, and route the job to your dispatch board. You'll know in 90 seconds whether this saves your team.
Built specifically for HVAC contractors. Knows emergency triage, equipment vocabulary, and the difference between a $79 service call and a $4,500 system replacement lead.
24/7/365. Friday night no-heat call. Sunday morning leak. Christmas Day no-AC. Hayden picks up on the first ring, qualifies the urgency, and slots the truck.
No heat in winter or no cool in summer = same-day. Gas smell = escalate to on-call immediately. Strange noise = next-business-day. The agent knows the difference.
Trip fee pre-auth before the truck rolls. No more lost trip fees on flake-outs. Hayden handles the card capture during the booking call.
Direct integration with ServiceTitan, Housecall Pro, Jobber, Service Fusion. The job appears on your dispatch board with full customer + equipment + triage context.
Age of unit, brand, type (split / package / heat pump), warranty status. Your tech rolls with the right parts and the right time estimate — not a blind service call.
Automatic SMS confirms the appointment window, sends the tech's name + photo + ETA, and follows up if the customer cancels — recapturing the booking on the spot.
Most HVAC contractors lose $30K-$120K/year on missed after-hours and busy-line calls. The fix costs less than a part-time CSR.
$250-$650 for service, $4,500-$12,000 for system replacement. Each missed after-hours call ≈ one of these.
Busy contractors see 8-20 inbound calls per evening + weekend. Most go to voicemail. Most never call back — they call the next HVAC company on Google.
$200-$600/month for limited hours. $1,500+/month for 24/7. Just takes a message — doesn't book, doesn't dispatch, doesn't capture payment.
$997/month. Full 24/7. Books, dispatches, captures payment, writes into ServiceTitan. 30-day money-back if he doesn't pay for himself.
Four-step flow from inbound call to dispatched truck. Hayden runs the entire sequence without a human picking up the phone.
Your existing business line forwards to Hayden after-hours, or 24/7. He answers in your brand voice within one ring.
Hayden runs the HVAC emergency triage script. Equipment type, age, symptom, urgency. Captures address and access notes.
Slots the appointment into the right dispatch window. Captures credit card pre-auth for the trip fee. Sends SMS + email confirmation.
Writes the job into ServiceTitan / Housecall Pro / Jobber. Notifies the on-call tech. The next morning your team sees a full job queue, not a stack of voicemails.
Two main tiers. Pilot to get Hayden answering your calls. Optimizer to plug him into your existing dispatch system.
If Hayden doesn't capture at least 5 service jobs in your first 30 days that your business would have missed (after-hours, voicemail, busy signal), we refund the full first month. No paperwork. The agent is yours to keep either way.
Honest answers to the questions HVAC owners ask before signing.
HVAC scheduling software automates the booking, dispatch, and follow-up of service jobs for HVAC contractors. Modern HVAC scheduling software includes an AI dispatcher that answers inbound calls 24/7, schedules service windows, dispatches trucks, and captures payment authorization without a human operator.
ServiceTitan and Housecall Pro are dispatch platforms — they still require a human on the phone to book the call. Hayden is the AI dispatcher that sits in front of those platforms. He answers inbound calls, qualifies the job, captures payment, and writes directly into your existing dispatch system. We integrate with both, plus Jobber and Service Fusion.
Traditional HVAC answering services run $200-$600/month for limited hours and $1,500+/month for 24/7 emergency coverage — and they just take messages. Hayden, our AI HVAC dispatcher, is $997/month for full 24/7/365 coverage with direct booking and payment authorization.
Yes. Hayden is trained on HVAC emergency triage — no heat in winter, no cooling in summer, gas leak suspected, water damage from a coil leak. The agent qualifies the urgency, books the appropriate dispatch window, captures payment pre-auth, and escalates to your on-call tech with full context if needed.
Yes. The Optimizer tier includes ServiceTitan integration. Hayden writes jobs directly into your ServiceTitan dispatch board with customer info, equipment details, triage notes, and payment pre-auth status. Housecall Pro, Jobber, and Service Fusion integrations also available.
Hayden recognizes the edge cases. Multi-system commercial install quotes, warranty disputes, complex price negotiations — all escalate to your on-call manager or owner with full call context. Hayden never pretends to be human and never says yes to something outside his scope.
If Hayden doesn't capture at least 5 service jobs in your first 30 days that you would have missed (after-hours voicemail, busy signal, abandoned hold), we refund the first month's $997. No paperwork. The agent stays configured to your business so if you change your mind later, it's already built.
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