ARF AI Receptionist · Pricing

Pricing that matches the size ofyour front desk.

No annual contracts. No hidden setup fees beyond what's listed. Cancel anytime.

The average ARF client recoups the tier cost in the first 20 days from recovered missed calls alone.

Pilot
Single Location
$997/month
+ $497 one-time setup. Live in 7 days.
Best for: One location, < 500 calls/mo
  • 1 AI receptionist for 1 location
  • Up to 500 inbound calls / month
  • Appointment booking + Google / Outlook calendar sync
  • SMS escalation to owner when complex
  • 1 toll-free or local number included
  • Monthly call summary report
  • 30-day money-back guarantee
Start Pilot →
Most Pick This Concierge
Multi-Channel
$1,797/month
+ $997 one-time setup. Live in 7 days.
Best for: Growing practices, 500–2,000 calls/mo
  • Everything in Pilot, plus:
  • Up to 2,000 inbound calls / month
  • Multilingual (English + Spanish included)
  • CRM integration (GHL, HubSpot, Salesforce, Dentrix, Open Dental, ServiceTitan)
  • Lead nurture SMS sequences post-call
  • Custom workflows (insurance verification, intake forms)
  • Live transfer to staff for complex calls
  • Bi-weekly performance tuning
Start Concierge →
BIB · White-Glove
Built-in-Bricks
$4,997setup
+ $1,997 / month. Multi-location, fully managed.
Best for: Multi-location, founder-led brand
  • Everything in Concierge, plus:
  • Multi-location AI receptionist suite
  • Unlimited calls (fair-use)
  • Custom voice cloning (founder voice optional)
  • Full ARF team manages the agent for you
  • Monthly performance review + roadmap
  • Priority Slack channel with ARF team
  • White-glove migration from existing answering service
Talk to ARF →
What's actually inside Concierge — Itemized

You're not paying $1,797 for "a tool."

You're paying for an infrastructure stack that would cost $76,000+ to build in-house. Here's the breakdown.

AI receptionist — custom-built for your business in 7 days$Priceless
Multilingual voice agent licensing (English + Spanish)$9,600 / yr
CRM integration build + maintenance (GHL, HubSpot, Salesforce, Dentrix, ServiceTitan, etc.)$4,200 / yr
Lead nurture SMS sequence library$2,400 / yr
Custom workflow engineering (intake forms, insurance verification, branch logic)$7,800 / yr
Live transfer + escalation routing$1,800 / yr
Bi-weekly performance tuning by ARF team$4,800 / yr
Priority support + named point-of-contact$3,600 / yr
Front-desk staff equivalent (1 FTE replacement)$42,000 / yr
Total stack value$76,200+ / yr

You pay $21,564 / year for the Concierge tier.
That's 72% off the cost to build this in-house — and our first 14 deployments averaged $22,000 / month in recovered revenue.

The Math Most Practices Don't Want To Run

What you're spending right now to not solve this.

Whether you buy ARF or not, you're paying a cost. Here's the actual monthly math at conservative assumptions.

Today — every month, with no AI

Revenue leaking out the phone

Calls to voicemail / month~38
% of callers who don't leave a message~89%
Lost qualified inquiries / month~34
Avg close rate on connected inquiries~14%
Avg monthly revenue per new customer$3,800
Cost of doing nothing~$19,000 / mo
With ARF Concierge — every month

Revenue recovered + cost saved

ARF Concierge subscription$1,797
Setup, amortized over 12 months$83
Effective monthly cost$1,880
Front-desk staff you don't have to hire$3,500+ saved
Conservative recovered revenue+$19,000
Net to bottom line+$20,600 / mo
The decision isn't "can I afford ARF."
It's "can I afford another month of paying $19,000 to not have it."

Optional add-ons.

Stack what you need, skip what you don't. À la carte upgrades you can turn on the day you need them — or never.

Outbound follow-up calls
AI calls back voicemail / web leads automatically
$397 / mo
Insurance verification flow
Real-time eligibility check at intake
$297 / mo
Spanish + French + Mandarin pack
Full multilingual coverage beyond Spanish
$197 / mo
Additional location
Each extra location on Concierge / BIB
$497 / mo
SMS marketing tier
5K outbound SMS / mo + compliance templates
$197 / mo
Custom voice clone
Train a voice on your founder's audio
$1,497 setup
Let's put $1,797/mo in perspective

Other things you could spend $1,797 a month on.

To give you something to think about.

89 DoorDash dinners no one remembers
14 streaming services you forgot you signed up for
22 mediocre lattes a day for a month
1 entry-level part-time office hire who clocks out at 5
1 month of Google Ads that brought 3 leads from out of state
3 nights at a hotel conference you'll forget by Tuesday
A new desk chair that won't make a single sale
A round of golf at a place you wish you didn't tell anyone you went

Or: an AI receptionist that books your appointments while you sleep.

Make sure this is for you

Who this is for — and who it isn't.

Who this IS for

You'll get value if you're:

  • A service business owner losing calls to voicemail
  • A practice manager whose front desk is overloaded
  • An operator running 1–10 locations who wants the phone covered 24/7
  • A founder who's been answering after-hours calls personally and wants their evenings back
  • Anyone whose customer LTV justifies $1,800/mo in front-desk coverage
  • Someone willing to spend 30 minutes on a kickoff call to set up the agent right
Who this is NOT for

You should skip this if you're:

  • A business that prefers to lose every after-hours call
  • Looking for a free tool with zero ongoing support
  • Unwilling to spend a 30-minute kickoff call to train the agent on your business
  • Expecting AI to handle every conversation perfectly with zero edits or tuning
30-Day Guarantee
Live in 7 or you don't pay.

If we don't have your AI receptionist answering live calls by day 7, the setup fee is refunded. If after 30 days you don't see a measurable lift in answered calls, you cancel and we refund your first month.

Why we can promise this: we've shipped 14 of these in the last 90 days. Every one was live by day 7. Most recovered the monthly fee in the first 20 days from calls that would've gone to voicemail.

Questions practices ask before signing

Common questions, answered.

Does it work with my current phone number?
Yes. We forward your existing number to the AI — your callers still dial the same number they always have. Most practices keep their published number unchanged.
What happens when the call needs a human?
The AI either books the appointment directly, takes a detailed message and SMS-pushes you the summary, or live-transfers to your cell / a backup line based on the rules you set. You decide which calls escalate and which the AI handles end-to-end.
Will my callers know it's AI?
Most don't ask. If they do, the AI is trained to say it's an automated assistant — never to pretend to be human. In our pilot data, 9 of 10 callers complete the entire interaction without flagging that they're talking to AI.
What if I wait 6 more months to decide?
Conservative math: 6 months × $19,000/mo in lost calls = $114,000 walking past your front door. Plus six months of you (or your team) personally answering after-hours calls. Plus six months of competitors picking up the calls you missed. The fastest-shrinking number on this page is the window where these are still YOUR potential customers.
What if it books an appointment wrong?
The AI confirms every booking before locking in. You get an SMS the moment a booking happens with a one-tap cancel/reschedule link. Misbook rate under 1% across 14 practices in 2 months of live data.
Can I change tiers later?
Yes, anytime. Pilot to Concierge is a one-click upgrade and the additional features turn on within 24 hours. Downgrades take effect at the next billing cycle. No penalty either direction.
What CRMs do you integrate with?
Out of the box: GoHighLevel, HubSpot, Salesforce, Pipedrive, Active Campaign, Dentrix, Open Dental, Jane App, ServiceTitan, Housecall Pro. If yours isn't listed, we can usually wire it via Zapier or n8n in under a week.
What if I want to cancel?
One email, no penalty. Service continues until the end of the current billing cycle. You keep all the recordings, transcripts, and CRM data we generated for you.
Is my data secure?
Calls are encrypted in transit and at rest. We're HIPAA-aware for dental and medical practices (BAA available on Concierge and BIB tiers). We do not sell, share, or use your call data to train external models.
What does my staff think about this?
Most love it. Front-desk staff stop answering the phone during high-focus work. They handle calls that need a human; the AI handles overflow and after-hours. None of our 14 deployments resulted in staff layoffs — the AI ate the calls going to voicemail, not the calls staff was actually catching.
One more time — what you get for $1,797/mo

The Concierge stack at a glance.

AI receptionist (custom-built, live in 7 days)$Priceless
Multilingual voice agent (English + Spanish)$9,600 / yr
CRM integration + maintenance$4,200 / yr
Custom workflows + insurance verification$7,800 / yr
Front-desk staff equivalent$42,000 / yr
Bi-weekly performance tuning + priority support$8,400 / yr
Lead nurture SMS + live transfer + escalation routing$4,200 / yr
Total stack value$76,200+ / yr
Start Concierge — $1,797 / mo

The real decision.

Path A

Stay where you are.

Keep losing $19,000/month to voicemail. Keep answering after-hours calls personally. Keep watching customers go to the competitor who picked up. Keep telling yourself you'll fix the phone "next quarter."

Path B

Plug the leak this week.

Pick a tier. Be live in 7 days. Stop losing calls. Watch the numbers move. If they don't, cancel inside 30 days and get refunded. No penalty. No annual contract. No risk.

Start Concierge — $1,797 / mo Try the Demo First

The next move you make determines whether the phone keeps ringing in voicemail — or stops.